MINUTES

Corporation of the City of Cambridge

Council Meeting

Meeting #:
Date:
, 6:30 p.m.
Location:
Council Chambers
Council Members In Attendance:
  • Councillor Reid - Ward 1, 
  • Councillor Devine - Ward 2, 
  • Mayor Liggett, 
  • Councillor Hamilton - Ward 7, 
  • Councillor Ermeta - Ward 8, 
  • Councillor Kimpson - Ward 3, 
  • Councillor Earnshaw - Ward 4, 
  • Councillor Cooper - Ward 6, 
  • and Councillor Roberts - Ward 5 
Staff Members in Attendance:
  • David Calder - City Manager, 
  • Cheryl Zahnleiter, Deputy City Manager - Corporate Enterprise, 
  • Sheryl Ayres - Chief Financial Officer, 
  • Danielle Manton - City Clerk, 
  • Jennifer Shaw - Deputy City Clerk, 
  • Rachel Latour - Administrative Assistant, 
  • Lisa Prime - Chief Planner, 
  • Kevin De Leebeeck - Director of Engineering, 
  • Julie Kalbfleisch - Director of Communications, 
  • and Bryan Boodhoo - City Solicitor 
Others in Attendance:

  • Mirna Raponi, Supervisor of Accounting and Financial Reporting; Katie Fischer, Deputy Treasurer; Trevor McWilliams, Manager of Business Development; Mike Parsons, Director of Environmental Services; Matt Holland, Project Engineer. 

     

1.
Meeting Called to Order

 

The meeting of the Council of the Corporation of the City of Cambridge is held in Council Chambers and is live streamed to the City of Cambridge website. Mayor Liggett welcomes everyone present and calls the meeting to order at TIME

2.
Indigenous Territory Acknowledgement

 

3.
Disclosure of Pecuniary Interest

 

3.1
9.3.3

 

4.
Presentations

 

4.1
Paula Boutis, Aird and Berlis re: 23-114-CRS Integrity Commissioner – Investigation of a Code of Conduct – Committee of Adjustment

 

4.2
Matthew Betik and Courtney Cheal, KPMG re: 23-095-CRS 2022 Financial Report

This item has attachments. 
1.Appendix B Audit Findings Report 4.25.2023.pdf

4.3
Trevor McWilliams, Manager of Business Development - Economic Development and Chris Farrell, Manager, City of Kitchener Entrepreneurship Services re: 23-037-CRE Funding Agreement - Waterloo Region Small Business Centre

This item has attachments. 
1.Presentation 23-037-CRE Cambridge Council May 30 2023.pdf

4.4
Rachel Greene, Senior Planner re: 23-224-CD Recommendation Report for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision (River Mill Phase 5)

This item has attachments. 
1.River Mill Phase 5 Rec Presentation.pdf

4.5
Diana Morris, T. Johns Consulting Group re: 23-224-CD Recommendation Report for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision (River Mill Phase 5)

This item has attachments. 
1.May 30, 2023-River Mill Phase 5 - PPT Presentation FINAL.pdf

4.6
Matt Holand, Project Engineer and Mir Talpur, WSP Global Inc. re: 23-228-CD Hespeler Pedestrian Bridge Municipal Class Environmental Assessment

This item has attachments. 
1.Hespeler Pedestrain Bridge EA - CouncilMeeting - Presentation.pdf

5.
Delegations

 

6.
Closed Session

 
  • Motion:23-199
    Moved byCouncillor Cooper
    Seconded byCouncillor Devine

    That in accordance with Section 239 (2) (b), (c), (e), (f) and (k) of the Municipal Act, 2001, Council to convene in Closed Session at 5:28 p.m. to consider the following subject matters:

    (b) personal matters about an identifiable individual, including municipal or local board employees (Appointments to Placemaking Working Group and Human Resources Policy Update)

    (c) a proposed or pending acquisition or disposition of land by the municipality or local board (Pending Property Disposition)

    (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Agreement Interpretation and Bonusing Opinion; Solicitor-client advice and litigation or potential litigation re property rights)

    (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Agreement Interpretation and Bonusing Opinion; Solicitor-client advice and litigation or potential litigation re property rights)

    (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Pending Property Disposition; Agreement Interpretation and Bonusing Opinion)

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

7.
Rise from Closed

 
  • Motion:23-200
    Moved byCouncillor Earnshaw
    Seconded byCouncillor Ermeta

    THAT Council rise from Closed Session and reconvene in Open Session at 7:13 p.m. 

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

8.
Consent Agenda

 
  • Motion:23-201
    Moved byCouncillor Hamilton
    Seconded byCouncillor Kimpson

    THAT all items listed under the heading of Consent Agenda for May 30, 2023 be adopted as recommended.

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

9.
Consideration of Reports

 

9.1
Corporate Services

 

9.1.1
23-114-CRS Integrity Commissioner – Investigation of a Code of Conduct – Committee of Adjustment

This item has attachments. 
1.23-114-CRS Integrity Commissioner - Investigation of a Code of Conduct Complaint - COA.pdf
2.23-114-CRS Appendix A. Code of Conduct Complaint Integrity Commissioner – Committee of Adjustment.pdf
  • Motion:23-202
    Moved byCouncillor Devine
    Seconded byCouncillor Earnshaw

    THAT Report 23-114-CRS Integrity Commissioner – Investigation of a Code of Conduct – Committee of Adjustment be received

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

9.1.2
23-095-CRS 2022 Financial Report

This item has attachments. 
1.23-095-CRS 2022 Financial Report.pdf
2.Appendix A Consolidated Financial Statements.pdf
3.Appendix B Audit Findings Report.pdf
  • Motion:23-203
    Moved byCouncillor Roberts
    Seconded byCouncillor Reid

    THAT Report 23-095-CRS 2022 Financial Report be received;
    AND THAT the audited consolidated financial statements for the Corporation of the City of Cambridge be approved for the year ended December 31, 2022; 


    AND FURTHER THAT the Cambridge Public Library Board surplus in the amount of $181,000 be transferred to the Library Rate Stabilization reserve ($90,500) and to the Facility Capital - Library Reserve Fund ($90,500), as recommended by the Cambridge Public Library Board.

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

9.1.3
23-096-CRS 2024 Budget Timeline and Guidelines

This item has attachments. 
1.23-096-CRS 2024 Budget Timeline and Guidelines.pdf
  • Motion:23-204
    Moved byCouncillor Ermeta
    Seconded byCouncillor Hamilton

    THAT Report 23-096-CRS 2024 Budget Timeline and Guidelines be received;

    AND THAT staff prepare the 2024 budget including operating forecasts for years 2025 through 2027 and capital forecasts for years 2025 through 2033;

    AND THAT staff be directed to prepare the 2024 tax-supported operating budget consistent with the tax levy increase forecast through the approved 2023 budget;

    AND THAT staff be directed to prepare the 2024 water utility budget consistent with the water and wastewater fees and charges forecast through the approved 2023 budget and in accordance with the approved long-range financial plan, while factoring in any adjustments that may be required as a result of the Region of Waterloo’s rate changes and any possible efficiencies that may be identified;

    AND THAT in accordance with the Downtown Business Improvement Area (BIA) By-Law 21-016, each BIA submit its 2024 budget to City staff by October 1, 2023;

    AND FURTHER THAT the 2024 budget and business plan timeline as set out in report 23-096-CRS be approved.

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

9.1.4
23-115-CRS Citizen Appointments to the Placemaking Working Group

This item has attachments. 
1.23-115-CRS Citizen Appointments to the Placemaking Working Group - 23-115-CRS.pdf
2.23-115-CRS Appendix A - Placemaking Working Group Terms of Reference.pdf
  • Motion:23-205
    Moved byCouncillor Roberts
    Seconded byCouncillor Kimpson

    THAT Report 23-115-CRS Citizen Appointments to the Placemaking Working Group be received;

    AND THAT Confidential Appendices B Report 23-115-CRS be received and remain confidential;

    AND THAT the following individuals be appointed to the Placemaking Working Group for an 18-month term from the date of appointment Scott Higgins, Carol Thorman, Jayliya Fonseka, Ingrid Talpak, Michael Johnston, Mano Duggal, Michelle Goodridge and Jeffrey Hunter;

    AND THAT the City Clerk be directed to notify all successful and unsuccessful applicants;

    AND FURTHER THAT Council Appointed Citizen Members to the Placemaking Working Group who do not submit their signed Code of Conduct form within the first month after their appointment has been made, shall forfeit their membership on the committee to which they have been appointed.

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

9.2
Corporate Enterprise

 

9.2.1
23-037-CRE Funding Agreement - Waterloo Region Small Business Centre

This item has attachments. 
1.23-037-CRE - Funding Agreement - Waterloo Region Small Business Centre.pdf
  • Motion:23-206
    Moved byCouncillor Ermeta
    Seconded byCouncillor Devine

    THAT Report 23-037 (CRE), re: Funding Agreement – Waterloo Region Small Business Centre be received;

    AND THAT the Mayor and Clerk be authorized to execute a renewed three-year funding agreement between the City of Kitchener, City of Waterloo and City of Cambridge to collaborate on delivery of the Waterloo Region Small Business Centre services and programs funded in part by the Province of Ontario;

    AND FURTHER THAT the Mayor and Clerk be authorized to execute on behalf of the City of Cambridge any agreements or documentation pertaining to services and programs provided by the Waterloo Region Small Business Centre provided said agreements or documentation are to the satisfaction of the City Solicitor and CFO.

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

9.3
Community Development

 

9.3.1
23-224-CD – Recommendation Report for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision (River Mill Phase 5

This item has attachments. 
1.23-224-CD - Recommendation Report - River Mill Phase 5 OPA, ZBA, and Draft Plan of Subdivision .pdf
2.1. 23-224-CD Appendix A - Draft Official Plan Amendment.pdf
3.2. 23-224-CD Appendix B - Draft Zoning Bylaw Amendment(1).pdf
4.3. 23-244-CD Appendix C - Draft Plan of Subdivision.pdf
5.4. 23-244-CD Appendix D - City Conditions of Draft Approval.pdf
6.5. 23-244-CD Appendix E - Preliminary Regional Conditions of Draft Approval.pdf
7.6. 23-244-CD Appendix F - Internal-External Consultation List.pdf
8.7. 23-244-CD Appendix G - Public Meeting Minutes.pdf
  • Motion:23-207
    Moved byCouncillor Reid
    Seconded byCouncillor Roberts

    THAT Report 23-224-CD – Recommendation Report for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision (River Mill Phase 5) be received;

    AND THAT Council adopts Official Plan Amendment submitted by River Mill Development Corporation to redesignate the lands from Future Urban Reserve to Low/Medium Density Residential with a Site Specific Policy 8.10.98 for a maximum allowable density of 50 units per hectare, and that the adopted Official Plan Amendment be submitted to the Regional Municipality of Waterloo for approval;

    AND THAT Council approves the Zoning By-law Amendment submitted by River Mill Development Corporation to rezone the subject lands from “A1 Agricultural” and “RR1 Rural Residential” to “RM3 Multiple Residential” with site specific provision s.4.1.458 to permit the development of the lands with 170 two and three storey townhouse dwellings;

    AND THAT Council advise the Regional Municipality of Waterloo that the City of Cambridge recommends draft approval for Plan of Subdivision 30T-21102, subject to the draft approval conditions attached to this report in Appendix D;

    AND THAT Council is satisfied that the requirements for a public meeting in accordance with subsections 17(15) and 34(17) of the Planning Act have been met; 

    AND FURTHER THAT, the By-laws attached to report 23-224-CD, be passed.

    In Favour (8)Councillor Reid, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Opposed (1)Councillor Devine
    Carried (8 to 1)

9.3.2
23-266-CD Blenheim Road Local Improvement - Sanitary Servicing Extension

 

9.3.3
23-228-CD Hespeler Pedestrian Bridge Municipal Class Environmental Assessment

This item has attachments. This item has conflict.
1.23-228-CD Hespeler Pedestrian Bridge Environmental Assessment.pdf
2.1. 23-228-CD Appendix A – EA Project File Report and Appendices.pdf
  • Councillor Hamilton declared a conflict on this item. (Councillor Hamilton declared an indirect pecuniary interest on agenda item 9.3.3 23-228-CD Hespeler Pedestrian Bridge Municipal Class Environmental Assessment as his employer may have business dealings with the developer. ;)
  • Motion:23-208
    Moved byCouncillor Reid
    Seconded byCouncillor Devine

    THAT Report 23-228-CD, Hespeler Pedestrian Bridge Municipal Class Environmental Assessment be received; 

    AND THAT Council authorize staff to finalize the Municipal Class Environmental Assessment Project File including authorization for staff to post the Notice of Study Completion for the public review period;

    AND FURTHER THAT additional funding of $70,000 be added to existing Capital Project A/01159-20 from the Development Charge Road Reserve Fund in order to complete the required Stage 2 Archaeological Assessment.

    In Favour (8)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Conflict (1)Councillor Hamilton
    Carried (8 to 0)

9.4
Infrastructure Services

 

9.5
Office of the City Manager

 

10.
Other Business

 

11.
Motions

 

12.
Notices of Motion

 

13.
Correspondence

 

14.
Motion to Receive and File

 
  • Motion:23-209
    Moved byCouncillor Devine
    Seconded byCouncillor Ermeta

    THAT all presentations and correspondence from the May 30, 2023 Council meeting be received

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

15.
Consideration of By-laws

This item has attachments. 
1.23-224-CD Appendix A - Draft Official Plan Amendment.pdf
2.2. 23-224-CD Appendix B - Draft Zoning Bylaw Amendment.pdf
  • Motion:23-210
    Moved byCouncillor Roberts
    Seconded byCouncillor Kimpson

    THAT the following by-laws listed under the heading of Introduction and Consideration of By-laws be enacted and passed:

    23-039 Being a by-law to adopt Amendment No. 63 of the City of Cambridge Official Plan (2012), as amended with respect to land municipally known as 875 and Part of 800 Briardean Road; and

    23-040 Being a by-law to amend Zoning By-law 150-85, as amended with respect to land municipally known as 875 and Part of 800 Briardean Road

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

16.
Confirmatory By-law

This item has attachments. 
1.23-041 May 30 Confirmatory By-law.pdf
  • Motion:23-211
    Moved byCouncillor Cooper
    Seconded byCouncillor Hamilton

    That By-Law 23-041 being a by-law to confirm the proceedings of the Council of the Corporation of the City of Cambridge be passed

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)

17.
Adjournment

 
  • Motion:23-212
    Moved byCouncillor Kimpson
    Seconded byCouncillor Reid

    THAT the Council meeting does now adjourn at 9:16 p.m. 

    In Favour (9)Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts
    Carried (9 to 0)
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