MINUTES

Corporation of the City of Cambridge

Council Meeting

Meeting #:

Date:

Tuesday, March 14, 2023, 6:30 p.m.

Location:

Council Chambers

Council Members In Attendance:

• Councillor Reid - Ward 1, 
• Councillor Devine - Ward 2, 
• Mayor Liggett, 
• Councillor Hamilton - Ward 7, 
• Councillor Ermeta - Ward 8, 
• Councillor Kimpson - Ward 3, 
• Councillor Earnshaw - Ward 4, 
• Councillor Cooper - Ward 6, 
• and Councillor Roberts - Ward 5 

Staff Members in Attendance:

• David Calder - City Manager, 
• Hardy Bromberg, Deputy City Manager - Community Development, 
• Yogesh Shah, Deputy City Manager - Infrastructure Services, 
• Cheryl Zahnleiter, Deputy City Manager - Corporate Enterprise, 
• Danielle Manton - City Clerk, 
• Rachel Latour - Administrative Assistant, 
• Michael Oliveri - Council Committee Services Coordinator, 
• Maria Barrantes Barreto, 
• and Bryan Boodhoo - City Solicitor 

Others in Attendance:

• Sylvia Rafalski-Misch - Manager of Development Planning

  James Goodram - Director of Economic Development

  Katie Fischer - Deputy Treasurer

  Paul Kan - Manager of Realty Services

   

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1.

Meeting Called to Order

The meeting of the Council of the Corporation of the City of Cambridge is held in Council Chambers and is live streamed to the City of Cambridge website. Mayor Liggett welcomes everyone present and calls the meeting to order at 6:30 p.m.

2.

Indigenous Territory Acknowledgement

3.

Disclosure of Pecuniary Interest

4.

Presentations

5.

Delegations and Consideration of Related Reports

6.

Closed Session

• Motion: 23-082
  Moved by Councillor Earnshaw
  Seconded by Councillor Reid

  That in accordance with Section. 239 (2) (b) and (d) of the Municipal Act, 2001, Council to convene in Closed Session at 5:30 p.m. to consider the following subject matters:

  personal matters about an identifiable individual, including municipal or local board employees (Appointments to Advisory Committees) (Confidential Human Resources Matter)

  Labour relations or employee negotiations (Confidential Verbal Human Resource Update)

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

7.

Rise from Closed Session

• Motion: 23-083
  Moved by Councillor Cooper
  Seconded by Councillor Hamilton

  THAT Council rise from Closed Session and reconvene in Open Session at 6:30 p.m.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

8.

Consent Agenda

• Motion: 23-084
  Moved by Councillor Roberts
  Seconded by Councillor Ermeta

  THAT all items listed under the heading of Consent Agenda for March 14, 2023 be adopted as recommended.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

8.1

Planning - Statutory Public Meeting Committee Minutes - February 14, 2023

8.2

Budget and Audit Committee Meeting Minutes - February 9, 16, and 21, 2023

8.3

Special Council Meeting Minutes - February 21, 2023

8.4

Council Information Package - March 3, 2023

8.5

23-170-CD Building Division Statistics 2022 Year End

8.6

23-181-CD Part Lot Control Exemption – Blocks 170 to 175 Plan 58M-684, Cachet Developments (CamWest) Inc.

8.7

23-186-CD 2022 Site Plan & Telecommunication Tower Approvals

9.

Consideration of Reports

9.1

Corporate Services

9.1.1

23-103-CRS Citizen Appointments to Advisory Committees

• THAT Report 23-103-CRS Citizen Appointment to Advisory Committees be received;
  AND THAT Confidential Appendices B, C and D to Report 23-103-CRS be received and remain confidential;
  AND THAT the following individuals be appointed to the Cambridge Farmers’ Market Advisory Committee for the term of Council ending November 14, 2026, John Forsyth, Michael Burzynski, Kevin Phelan, Carl Norg, Peter Van Brugge, Shane Murphy, as the Cambridge Business Improvement Association Representative, and Emily Sousa, as an alternate. 
  AND THAT the following individuals be appointed to the Cultural Awards Advisory Committee for the term of Council ending November 14, 2026, Paige Corriveau and Shannon Mackinnon.
  AND THAT the individuals listed in Confidential Appendix D to report 23-103-CRS be appointed to the Youth Advisory Committee for the term of Council ending November 14, 2026.  
  AND THAT the City Clerk be directed to notify all successful and unsuccessful applicants;
  AND THAT Council Appointed Citizen Members to the City’s advisory and committees, who do not hand in their signed Code of Conduct form within the first month after their appointment has been made, shall forfeit their membership on the committee to which they have been appointed
• Amendment:
  Motion: 23-085
  Moved by Councillor Roberts
  Seconded by Councillor Kimpson

  At the February 28, 2023 Council Meeting, Council approved changes to the terms of reference for the Economic Development Advisory Committee to include representation from all three Business Improvement Areas (BIA).
   
  To ensure equal representation from all three BIA’s, Council directs the City Clerk to recruit for representation from all three BIA’s inclusive of general membership, the Board of the BIA’s and staff;
   
  And further that representation selected may be appointed annually or for the entire term of Council.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)
• Amendment:
  Motion: 23-086
  Moved by Councillor Earnshaw
  Seconded by Councillor Kimpson

  Main Motion as Amended

  THAT Report 23-103-CRS Citizen Appointment to Advisory Committees be received;
  AND THAT Confidential Appendices B, C and D to Report 23-103-CRS be received and remain confidential;
  AND THAT the following individuals be appointed to the Cambridge Farmers’ Market Advisory Committee for the term of Council ending November 14, 2026, John Forsyth, Michael Burzynski, Kevin Phelan, Carl Norg, Peter Van Brugge, Shane Murphy, as the Cambridge Business Improvement Association Representative, and Emily Sousa, as an alternate. 
  AND THAT the following individuals be appointed to the Cultural Awards Advisory Committee for the term of Council ending November 14, 2026, Paige Corriveau and Shannon Mackinnon.
  AND THAT the individuals listed in Confidential Appendix D to report 23-103-CRS be appointed to the Youth Advisory Committee for the term of Council ending November 14, 2026.  
  AND THAT the City Clerk be directed to notify all successful and unsuccessful applicants;
  AND THAT Council Appointed Citizen Members to the City’s advisory and committees, who do not hand in their signed Code of Conduct form within the first month after their appointment has been made, shall forfeit their membership on the committee to which they have been appointed; 
  AND FURTHER THAT at the February 28, 2023, Council Meeting, Council approved changes to the terms of reference for the Economic Development Advisory Committee to include representation from all three Business Improvement Areas (BIA).
  AND FURTHER THAT to ensure equal representation from all three BIA’s, Council directs the City Clerk to recruit for representation from all three BIA’s inclusive of general membership, the Board of the BIA’s and staff;
  AND FURTHER THAT that representation selected may be appointed annually or for the entire term of Council.
  

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.2

Corporate Enterprise

9.2.1

23-032-CRE Request to Amend Development Covenants and Restrictions for the Time for Development – Boxwood Business Campus

• Motion: 23-087
  Moved by Councillor Reid
  Seconded by Councillor Ermeta

  THAT report 23-032-CRE, re: Request to Amend Development Covenants and Restrictions for the Time for Development - Boxwood Business Campus be received;
  AND THAT Council authorize the Mayor and Clerk to execute documentation to amend the Development Covenants and Restrictions to allow for a one (1) year extension to the construction start date AND a one (1) year extension to the substantial completion date, without penalties, to be granted to businesses/developers noted in Appendix A to this report, subject to the satisfaction of the City Solicitor.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.3

Community Development

9.4

Infrastructure Services

9.5

Office of the City Manager

9.5.1

23-036-OCM Kin Canada Land Lease Agreement (1920 Rogers Drive)

• Motion: 23-088
  Moved by Councillor Reid
  Seconded by Councillor Kimpson

  
  THAT Report 23-036-OCM (Kin Canada Land Lease Agreement – 1920 Rogers Drive) be received;
  AND THAT Council authorizes the terminating of the land lease agreement between the City and Kin Canada at 1920 Rogers Drive in Riverside Park;
  AND THAT Council authorizes the City to take ownership of the building at 1920 Rogers Drive (the “Kin Canada Building”) as part of the land lease termination agreement;
  AND THAT Council authorizes the City to enter into a lease agreement with Kin Canada for Kin Canada to occupy a portion of the Kin Canada Building at 1920 Rogers Drive in Riverside Park;
  AND THAT a capital project be established for future capital works required to keep the building in a state of good repair;
  AND THAT $66,700 be added to the new capital project to fund capital works in 2023, to be funded from the Facility Capital Reserve Fund in the amount of $30,000 and from the Capital Works Reserve Fund in the amount of $36,700;
  AND THAT $56,000 be added to the 2023 operating budget to fund the maintenance and operations of the newly acquired asset for the remainder of 2023;
  AND FURTHER THAT the Mayor and Clerk be authorized to execute all documentation required to implement and give effect to the adopted recommendations as set out in this report, subject to the satisfaction of the City Solicitor.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

10.

Other Business

10.1

Direction to Staff re: 498 Eagle Street North

• Motion: 23-089
  Moved by Councillor Reid
  Seconded by Councillor Kimpson

  THAT Council directs heritage planning staff to begin the designation process by conducting research of the property municipally known as 498 Eagle Street North to determine its cultural heritage attributes for designation under O Reg. 569/22 of the Ontario Heritage Act;

  AND THAT heritage planning staff bring a recommendation report to the Municipal Heritage Advisory Committee for a recommendation to Council regarding the potential cultural heritage attributes for designation under Part IV of the Ontario Heritage Act of the property municipally known as 498 Eagle Street North.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

11.

Waive Notice

• Motion: 23-090
  Moved by Councillor Reid
  Seconded by Councillor Hamilton

  THAT the notice requirements of the procedure by-law be waived to consider Motion re: Barriers for Women in politics

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

12.

Motions

12.1

Motion re: Barriers for Women in Politics

• Motion: 23-091
  Moved by Councillor Reid
  Seconded by Councillor Hamilton

  WHEREAS the City of Cambridge values respect, integrity, equity, inclusivity and service in all areas of life, including politics;
   
  WHEREAS women have historically been underrepresented in politics and continue to face barriers and discrimination in their pursuit of elected office;
   
  WHEREAS misogyny and harassment have been identified as significant challenges for women in politics, both in Canada and around the world;
   
  WHEREAS the City of Cambridge believes that all individuals have the right to participate in a political environment that is free from discrimination, harassment, and misogyny;
   
  THEREFORE, BE IT RESOLVED that the City of Cambridge expresses its support for women in politics and their right to participate in a political environment that is free from misogyny and harassment and where everyone feels equitable;

  BE IT FURTHER RESOLVED that the City of Cambridge commits to taking steps to ensure that our political environment is inclusive and welcoming to all individuals, regardless of gender, race, ethnicity, religion, sexual orientation, or other identity factors;
   
  BE IT FURTHER RESOLVED that the City of Cambridge joins the Town of Grimsby in encouraging other municipalities in Ontario and across Canada to join us in supporting women in politics and promoting gender equity in all areas of society;
   
  BE IT FURTHER RESOLVED that a copy of this resolution be sent to all Ontario Municipalities for endorsement, the Premier of Ontario, the Minister of Municipal Affairs and Housing, Cambridge's MP and MPP, and the Association of Municipalities of Ontario to express the City of Cambridge's commitment to this issue and encourage action at the provincial level to create legislation to ensure equity, safety, and security.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

13.

Correspondence

14.

Motion to Receive and File

• Motion: 23-092
  Moved by Councillor Devine
  Seconded by Councillor Cooper

  THAT all presentations and correspondence from the March 14, 2023 Council meeting be received. 

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

15.

Consideration of By-laws

• Motion: 23-093
  Moved by Councillor Devine
  Seconded by Councillor Roberts

  THAT the following by-laws listed under the heading of Introduction and Consideration of By-laws be enacted and passed:

  23-020 Being a by-law to exempt certain lots or blocks pursuant to subsection 50(5) of the Planning Act, R.S.O. 1990, c. P.13, as amended (Part Lot Control Exemption) – Blocks 170 to 175 on Registered Plan 58M-684

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

16.

Confirmatory By-law

• Motion: 23-094
  Moved by Councillor Hamilton
  Seconded by Councillor Kimpson

  That By-Law 23-021 being a by-law to confirm the proceedings of the Council of the Corporation of the City of Cambridge be passed

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

17.

Adjournment

• Motion: 23-095
  Moved by Councillor Cooper
  Seconded by Councillor Earnshaw

  THAT the Council meeting does now adjourn at 7:03 p.m.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)