MINUTES

Corporation of the City of Cambridge

Special Council Meeting

Meeting #:

Date:

Tuesday, January 31, 2023, 6:30 p.m.

Location:

Council Chambers

Council Members In Attendance:

• Councillor Reid - Ward 1, 
• Councillor Devine - Ward 2, 
• Mayor Liggett, 
• Councillor Hamilton - Ward 7, 
• Councillor Ermeta - Ward 8, 
• Councillor Kimpson - Ward 3, 
• Councillor Earnshaw - Ward 4, 
• Councillor Cooper - Ward 6, 
• and Councillor Roberts - Ward 5 

Staff Members in Attendance:

• David Calder - City Manager, 
• Hardy Bromberg, Deputy City Manager - Community Development, 
• Cheryl Zahnleiter, Deputy City Manager - Corporate Enterprise, 
• Sheryl Ayres - Chief Financial Officer, 
• Danielle Manton - City Clerk, 
• Jennifer Shaw - Deputy City Clerk, 
• Rachel Latour - Administrative Assistant, 
• Michael Oliveri - Council Committee Services Coordinator, 
• Lisa Prime - Chief Planner, 
• Kevin De Leebeeck - Director of Engineering, 
• Maria Barrantes Barreto, 
• Julie Kalbfleisch, 
• and Bryan Boodhoo 

Others in Attendance:

• Mike Parsons

  Mirna R

  Krishna

   

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1.

Meeting Called to Order

The meeting of the Council of the Corporation of the City of Cambridge is held virtually via Microsoft Zoom and live streamed to the City of Cambridge website. Mayor Liggett welcomes everyone present and calls the meeting to order at 6:30 p.m.

2.

Indigenous Territory Acknowledgement

3.

Disclosure of Pecuniary Interest

4.

Presentations

4.1

Mirna Raponi, Supervisor of Accounting and Financial Reporting re: 23-071-CRS - Reserve and Reserve Fund Policy and By-Law Update

4.2

Michael Campos, Planner re: 23-158-CD Recommendation Report – Zoning By-law Amendment – 540 Queenston Road (c/o Brock Linklater – Dryden, Smith and Head Consultants Ltd.)

4.3

Brock Linklater and Andrew Head, Dryden, Smith & Head re: 23-158-CD Recommendation Report – Zoning By-law Amendment – 540 Queenston Road (c/o Brock Linklater – Dryden, Smith and Head Consultants Ltd.)

4.4

Michael Campos, Planner re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

4.5

David Galbraith, IBI Group re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

4.6

Michael Campos, Planner re: 23-161-CD Recommendation Report – 408-416 Dundas Street South – Draft Plan of Subdivision (30T-22102)

5.

Delegations

5.1

Dawn Joseph re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

5.2

Kolby Thomson-Latimer re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

5.3

Rob Zakhary re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

5.4

Bill Zakhary re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

Note: This delegate withdrew their request to speak.

5.5

Ethan Latimer re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

5.6

Charles Vandermeulen re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

5.7

Maryam Ayob re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

5.8

Edward Zakhary re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

Note: This delegate withdrew their request to speak.

6.

Closed Session

• Motion: 23-003
  Moved by Councillor Kimpson
  Seconded by Councillor Devine

  That in accordance with Section. 239 (2) (d) of the Municipal Act, 2001, Council to convene in Closed Session at 5:30 p.m. to consider the following subject matters:

  Labour relations or employee negotiations (Confidential Verbal Human Resource Update)

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

7.

Rise from Closed Session

• Motion: 23-004
  Moved by Councillor Earnshaw
  Seconded by Councillor Reid

  THAT Council rise from Closed Session and reconvene in Open Session at 6:32 p.m.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

8.

Consent Agenda

• Motion: 23-005
  Moved by Councillor Roberts
  Seconded by Councillor Hamilton

  THAT all items listed under the heading of Consent Agenda for January 31, 2023 be adopted as recommended.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

8.1

Council Minutes - December 13, 2022 and December 15, 2022

8.2

Budget and Audit Committee Minutes - December 15, 2022

8.3

Council Workshop Minutes - January 18, 2023

8.4

Council Information Package - December 16, 2022 and January 6, 2023

8.5

23-155-CD - Riverside Dam Monitoring Update

8.6

23-065-CRS - Heritage Building – Building Component Condition Assessment

8.7

23-067-CRS - Procurements Awarded Under Delegated Council Recess Signing Authority Policy 

8.8

23-164-CD Request to Alter Part V Designated Property (Dickson Park)

9.

Consideration of Reports

9.1

23-155-CD - Riverside Dam Monitoring Update 

• Motion: 23-006
  Moved by Councillor Kimpson
  Seconded by Councillor Cooper

  THAT Report 23-155-CD Riverside Dam Monitoring Update be sent back to staff to prepare a presentation;

  AND THAT staff be directed to provide an overview presentation on the Riverside Dam on February 9th, 2023.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.2

23-065-CRS - Heritage Building – Building Component Condition Assessment

• Motion: 23-007
  Moved by Councillor Hamilton
  Seconded by Councillor Cooper

  THAT Report 23-065-CRS Heritage Building – Building Component Condition Assessment be received;

  AND THAT Q22-97 Heritage Building – Building Component Condition Assessment be awarded to Robyn Huether Architects of Toronto, ON in the amount of $83,700 exclusive of applicable taxes;

  AND FURTHER THAT it is recommended to draw $32,766 from the Facility Maintenance Reserve Fund.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.3

Corporate Services

9.3.1

23-077-CRS - Enhanced Customer Service Review

• Motion: 23-008
  Moved by Councillor Cooper
  Seconded by Councillor Ermeta

  THAT Report 23-077-CRS Enhanced Customer Service Review be received;

  AND THAT staff prepare further analysis and resourcing recommendations based on the workplan to be provided by Blackline Consulting.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.3.2

23-071-CRS - Reserve and Reserve Fund Policy and By-Law Update

• Motion: 23-009
  Moved by Councillor Earnshaw
  Seconded by Councillor Hamilton

  Main Motion as amended Get Wording

  THAT report 23-071-CRS Reserve and Reserve Fund Policy and By-Law Update be received;

  AND THAT the Reserve and Reserve Fund Policy, included as Appendix A, be approved;

  AND THAT the Reserve and Reserve Fund By-Law 2-17, as amended by by-law 19-144, be amended by replacing Schedule A as per Appendix B to report 23-071-CRS;

  AND FURTHER THAT the reserve and reserve fund transfers, outlined in this report, be approved.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.4

Corporate Enterprise

9.5

Community Development

9.5.1

23-158-CD Recommendation Report – Zoning By-law Amendment – 540 Queenston Road (c/o Brock Linklater – Dryden, Smith and Head Consultants Ltd.)

• Moved by Councillor Kimpson
  Seconded by Councillor Reid

  THAT Report 23-158-CD Recommendation Report – Zoning By-law Amendment – 540 Queenston Road (c/o Brock Linklater – Dryden, Smith, and Head Consultants Ltd.) be received;

  AND THAT Cambridge Council approves the proposed Zoning By-law Amendment to rezone the subject lands from “Residential – R4 (S.4.2.33)” to the “Residential – RM1 (S.4.1.436)” to facilitate the conversion of an existing single-detached dwelling to a fourplex;

  AND THAT Cambridge Council is satisfied that the requirement for a public meeting in accordance with subsection 34(17) of the Planning Act has been met;

  AND FURTHER THAT the by-law attached to this report be passed.
• Amendment:
  Motion: 23-010
  Moved by Councillor Kimpson
  Seconded by Councillor Roberts

  THAT Report 23-158-CD Recommendation Report – Zoning By-law Amendment – 540 Queenston Road (c/o Brock Linklater – Dryden, Smith, and Head Consultants Ltd.) be deferred to February 7, 2023 for staff to provide a verbal update of next steps.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.5.2

23-141-CD Recommendation Report – Official Plan and Zoning By-law Amendments – 581-595 Langs Drive – c/o Douglas Stewart, IBI Group on behalf of the Region of Waterloo

9.5.3

23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

• Moved by Councillor Hamilton
  Seconded by Councillor Cooper

  THAT Report 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group) be received;

  AND THAT Cambridge Council adopts the proposed Official Plan Amendment to permit a maximum allowable density of 56 units per hectare within the “Low/Medium Density Residential” designation applied to the subject lands through Site-Specific Policy Number 59, and that the adopted Official Plan Amendment be submitted to the Region of Waterloo for approval;

  AND THAT Cambridge Council approves the proposed Zoning By-law Amendment to rezone the subject lands from “Residential – R4” to the “Multiple-Residential – RM3” zone with site specific provision S.4.1.435 to permit reduced front yard setbacks, rear yard setbacks, and the minimum distance between two buildings.

  AND THAT Cambridge Council is satisfied that the requirements for a public meeting in accordance with subsection 34(17) of the Planning Act have been satisfied;

  AND FURTHER THAT the by-laws attached to this report, as amended, be passed.
• Amendment:
  Motion: 23-011
  Moved by Councillor Devine
  Seconded by Councillor Earnshaw

  THAT Report 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group) be deferred to the meeting of this Council on March 28th to provide residents time to determine next steps.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.5.4

23-161-CD Recommendation Report – 408-416 Dundas Street South – Draft Plan of Subdivision (30T-22102)

• Motion: 23-012
  Moved by Councillor Hamilton
  Seconded by Councillor Roberts

  THAT Report 23-161-CD Recommendation Report – 408-416 Dundas Street South – Draft Plan of Subdivision (30T-22102) be received;

  AND THAT Cambridge Council recommends that the Region of Waterloo issue draft plan approval for the Plan of Subdivision 30T-22102, subject to the conditions as set out in Appendix B to Report No. 23-161-CD;

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

9.6

Infrastructure Services

9.7

Office of the City Manager

10.

Other Business

11.

Motions

11.1

Councillor Cooper re: Downtown Cambridge Truck Diversion Study

• Motion: 23-013
  Moved by Councillor Cooper
  Seconded by Councillor Ermeta

  WHEREAS The Region of Waterloo’s Downtown Cambridge Truck Diversion Study is considering the impacts of diverting trucks from the Downtown Cambridge area;

  WHEREAS it is expected that Regional staff will be providing recommendations regarding the Downtown Cambridge Truck Diversion Study to Regional Council in early 2023;

  WHEREAS the Downtown Cambridge Truck Diversion Study has identified the potential for additional heavy trucks along other Regional Roads as a result of the Downtown Cambridge heavy through truck traffic restriction;

  WHEREAS Cambridge City Council supports the Region’s immediate implementation of a heavy through truck traffic restriction in the Downtown Cambridge area along Water Street and Ainslie Street;
   
  THEREFORE BE IT RESOLVED THAT subsequent to the implementation of the Downtown Cambridge area heavy through truck traffic restriction, the Region review and consider further truck diversion strategies to prevent heavy through truck traffic on Concession Street;

  AND FURTHER THAT a copy of this motion be sent to the Council of the Region of Waterloo, and all Municipalities within the Region of Waterloo.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

12.

Notices of Motion

13.

Correspondence

13.1

Darrin and Mariam Bossence re: re: 23-160-CD Recommendation Report – Official Plan and Zoning By-law Amendment – 15 Clover Avenue (c/o Dave Galbraith, IBI Group)

14.

Motion to Receive and File

• Motion: 23-014
  Moved by Councillor Roberts
  Seconded by Councillor Devine

  THAT all presentations and correspondence from the January 31, 2023 Council meeting be received. 

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)
• Moved by Councillor Roberts
  Seconded by Councillor Devine

15.

Consideration of By-laws

• Motion: 23-015
  Moved by Councillor Kimpson
  Seconded by Councillor Ermeta

  THAT the following by-laws listed under the heading of Introduction and Consideration of By-laws be enacted and passed:

  As amended 23-002 Being a by-law of the Corporation of the City of Cambridge to amend Schedule ‘A’ of By-law 2-17, being a by-law for establishing and maintaining Reserve Funds and Reserves.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

15.1

Consideration of By-Laws

16.

Confirmatory By-law

• Motion: 23-016
  Moved by Councillor Cooper
  Seconded by Councillor Reid

  That By-Law 23-008 being a by-law to confirm the proceedings of the Council of the Corporation of the City of Cambridge be passed

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)

17.

Adjournment

• Motion: 23-017
  Moved by Councillor Earnshaw
  Seconded by Councillor Ermeta

  THAT the Council meeting does now adjourn at 9:49 p.m.

  In Favour (9)

  Councillor Reid, Councillor Devine, Mayor Liggett, Councillor Hamilton, Councillor Ermeta, Councillor Cooper, Councillor Kimpson, Councillor Earnshaw, and Councillor Roberts

  Carried (9 to 0)